#AlumniSpacesHack: Categorize Your Events For Easy Reference

Posted by

Our alumni club repeats some of our popular events each year. We also like to share updates about our events to our university and at our annual alumni dinner. In both of these scenarios we found that we had to do a lot of paging through our activities to find what we were looking for.  We use Alumni Spaces as our club website and we recently figured out an easy hack that allowed us to create and assign categories to our events so we can easily search for and filter them.

I’ve captured the details of how to do this in a short tutorial but read on for the step-by-step instructions.

Alumni Spaces: Using Activity Categories from SUSAN MOORE on Vimeo.

Instructions – Add a Category to Your Activity

Step 1 Open your Alumni Spaces in the site manager.

Step 2 Open the activity to which to add a category.

Step 3 Select the category (if already available) by placing a check in the check box next to it.  You can select multiple categories.

Pic1
Select the category by placing a check in the check box next to it

Step 4 If the category isn’t available, enter the new category in the Add New Category field. Click the Add New Category button to add the category to the list of Categories.

Note: Select a Category from the Parent Category drop-down if you wish to create a sub-category.

Pic2
Add a new category by entering the category name in the Add New Category field.

Result: The new category is added to the Categories box and has a check next to it.

Step 5 Click Update to save the change to the activity.

Pic3
Click update to save the category/ies to the activity.

Instructions – Search for Activities by Category

Now that you’ve added categories to your activities, you can use the category to search and filter them.

To filter the list of activities by category:

From the Activities page, select the category from the Categories drop-down at the top of the page. Click the Filter button.

Result: The Activities page will refresh to display all the activities where that category has been selected.

Pic4
The Activities page will refresh to display all the activities where that category has been selected.

Instructions – View the List of Categories

Click Categories from the left navigation bar to view the categories.

Click the number in the Count column to view all the activities with that category that have been created on your Alumni Spaces website.

Pic5
The Categories page displays all the categories that have been created and assigned to your events. The number in the Count column indicates how many activities with that category have been created.

Do you use Alumni Spaces for your club communications? Are there hacks you’ve created? Do you have a question about how to use Alumni Spaces? Drop me a note!

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s